REQUEST FOR PROPOSALS (RFP) – 2026-01 – CLOSES MAY 12 @ 4:00 P.M.

Click here for the PDF version of RFP 2026-01

TOWNSHIP OF JOCELYN – ¾ TON PLOW TRUCK

May 1, 2026

The Township of Jocelyn is requesting proposals for the purchase of a new ¾ ton pickup truck that will be used primarily for plowing, sanding and towing purposes. It is recommended that the truck meets the preferred specifications outlined in this RFP and be capable of withstanding the demands of heavy-duty winter service and capable of towing heavy payloads. Alternate specifications may be considered and proposed by vendors.

By submitting a proposal, you understand that the Corporation of the Township of Jocelyn does not bind itself to accept the whole or part of any quotation.

Quotations/Proposals will be accepted until 4:00pm on Tuesday, May 12, 2026

The Township of Jocelyn seeks to acquire a ¾ ton (or similar) pickup truck with the capability to handle snow plowing and sanding operations in harsh winter conditions. The truck should have a heavy-duty frame, powerful engine, and additional features to support snow removal, towing heavy payloads and de-icing operations.

Required Specifications

The specifications below are preferred but not necessarily required and alternate/additional specifications may be considered and accepted:

1. Chassis and Frame

• Heavy-duty frame capable of withstanding stress from plowing and sanding operations (Snow plow prep package or similar).
• Reinforced front axle and suspension to support additional weight and heavy loads.
• Designed for regular operation in extreme winter conditions.

2. Engine and Performance

• A powerful engine capable of handling the demands of heavy plowing, towing and payload.
• Engine displacement: [+6.0L or equivalent].
• High-output alternator to ensure sufficient power for auxiliary equipment (plow, sanders, etc.).
• Automatic transmission with high torque capacity to handle heavy-duty operations.

3. Drivability and Safety

• 4-wheel drive (4WD) with a high-performance transfer case and differential locks, if applicable, for off-road and winter driving conditions.
• Automatic transmission with features suitable for plowing operations, including low gear options and a heavy-duty cooling system for transmission.
• Heavy-duty suspension to ensure stability under heavy load conditions.
• Suitable for the installation of additional equipment such as sanders and plows.

4. Additional Features

• Crew or Extended Cab Preferred
• Towing Kit
• Upgraded suspension
• 6-foot rear bed (or longer)

5. Proposal Submission Requirements

Proposals should include the following:

5.1. Detailed Description of the vehicle offered, including make, model, year, and full specifications. If you are proposing multiple makes/models, please submit a separate proposal for each vehicle.

5.2. Warranty Information: Please provide details of the vehicle warranty, including any extended coverage options.

5.3. Pricing: A complete cost breakdown, including any discounts, delivery charges, and potential add-ons.

5.4. Delivery Timeframe: The expected delivery date for the vehicle(s) after contract award.

5.5. Main points of contact (Email, phone, address. Etc.)

5.6. Add-ons: Add on purchases may be provided with their respective costs.

6. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Compliance with minimum specifications/preferences.
• Total cost, including price and long-term value.
• Warranty and service offerings.
• Vendor qualifications and experience.
• Delivery schedule/availability.

7. General Conditions:

If you require more information, call the Township Office, 52 Front Street, Jocelyn, ON at 705-246-2025 ex 201 or Fax 705-246-3282.

Proponents shall not rely on any oral statement made by the Township, its elected officials, members of the public, its employees, or its advisors.

DISCLAIMER:

It is the responsibility of each Proponent to ensure that they have received a complete RFP and any subsequent Addendums, if any, that may be issued from time to time.

Proponents are solely responsible for conducting their own independent research, due diligence or other work necessary for the preparation of the response to this RFP.

The Township will not be responsible for any expense incurred by any and all Proponents in preparing or submitting a submission to this RFP or in providing any additional information necessary for the evaluation of the submission made under this RFP. In submitting a response to this RFP, the Proponent waives any right of action or claim against the Township, its employees, its elected officials or advisors.

If the RFP is withdrawn or cancelled at any time the Township shall not be liable for any costs, losses, damages, or expenses incurred in the preparation and submission of a response to the RFP.

It is proposed that the Township will review the proposal(s) received and will make a recommendation for approval of the selected Proponent. The Township of Jocelyn reserves the right to accept any, all, or none of the quotations submitted and award any, all and/or part of the work to any Proponent. To this end, the Township reserves the right to award parts of the project to different Proponents at the sole discretion of the Township.

Any and all proposal(s) received shall become the property of the Township of Jocelyn and are therefore public documents.

ATTENTION: Submissions can be sent via E-mail admin@Jocelyn.ca or SEALED ENVELOPES, clearly marked “RFP 2026-01, ¾ Ton Plow Truck” will be received by Mrs. Kaylee D’Angelo, Clerk at the Township Office, 3670 Fifth Side Road, Hilton Beach, ON, P0R 1G0.